St. Cloud State University Policies & Procedures

Respectful Work Place, Violence and Weapons Link☍

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Current Status: Approved

Policy Type: All University

Department/Division: University

Effective Date: 02/22/2016

Last Updated: 04/04/2021

Applies To: Students, Faculty, Staff, Visitors, Contractors, Vendors

Responsible University Officer: Vice President for Finance and Administration

Policy Owner: Vice President for Finance and Administration

Policy Contact: Assistant Human Resources Director


St. Cloud State University strives to achieve a respectful environment which is free from threats and acts of violence. To attain a safe and secure environment, the university upholds specific regulations regarding weapons and maintains a zero tolerance stance against violence of any type and from any source, including employees, students, and visitors. It is the intent of St. Cloud State University to take measures towards prevention, reduction, and management of such threats or acts that have or may occur on university leased, owned, or operated properties.


St. Cloud State University prohibits possession of weapons and does not tolerate acts of violence including, but not limited to threats, harassment/sexual harassment, hazing, bullying, assault/sexual assault, stalking, property damage or defacement, intentionally injuring another person, or retaliation against those who, in good faith, report acts of violence or weapons violations. This policy applies to acts of violence by or against employees, students, visitors, volunteers, contracted workers, temporary workers, vendors, or other third parties on properties leased, owned, or operated by the university.

This policy is in addition to, and does not amend or replace other statutes, policies, procedures, or contract language about violence applicable to the university including, but not limited to the Minnesota State 1B.3 Sexual Violence Policy, Minnesota State Procedure 1C.0.1 Employee Code of Conduct, Minnesota State Procedure 1C.0.2 Respectful Workplace, and SCSU Student Code of Conduct. Third parties who have executed agreements with the university for use of space may have provisions that are more, but not less restrictive about violence, firearms, or enforcement of other university policies.


St. Cloud State University will actively work to prevent, reduce, and manage acts of violence by:

  • Treating each threat or act of violence seriously, promptly investigating, and taking action as needed.
  • Empowering university employees, students and visitors to report the presence of weapons on campus, acts of violence, and threats or other behaviors that may lead to violence to SCSU Public Safety or St. Cloud Police (see “Reporting and Responsibilities”).
  • Involving law enforcement agencies when appropriate.
  • Issuing disciplinary action up to and including discharge from state employment for staff, or code of conduct sanctions for students; as each situation warrants.
  • Complying with laws about firearms and other dangerous weapons and working to enforce our weapons regulations as outlined in this policy.
  • Supporting criminal prosecution of those who threaten or commit violence against its employees, students, and visitors.
  • Providing human resources and services dedicated to violence prevention and reduction measures such as establishing safety policies and practices; educating about violence; assessing threats and creating intervention plans; providing conflict resolution; and communicating regularly about the resources available to assist with the emotions or life events that might lead to violence (IE. Employee Assistance Program, SCSU Counseling Center, etc.).
  • Providing staff, committees, and services dedicated to responding to threats or violent acts such as Public Safety, Campus Area Police Service (CAPS), Behavioral Intervention Team, Counseling and Psychological Services, and Critical Incident Response Team.

Respectful and Non-Violent Workplace

St. Cloud State University will actively work to manage workplace behaviors and reduce risk by:

  • Conducting background checks: Human Resources and hiring supervisors will conduct background checks according to State, Minnesota State, and University policies and procedures.
  • Creating a low-risk work environment: Administrators, managers and supervisors are expected to promote positive behavior, and to lead by example, by treating employees with respect and dignity. Emphasis will be placed on creating a workplace where established standards of conduct are clear, communicated, and consistently enforced, and where discipline is used fairly and appropriately to deal with instances of unacceptable behavior. As a memember of the Minnesota State Colleges and Universities system, St. Cloud State University is held to Minnesota State Board Procedure 1C.0.2. All employees should become familiar with this procedure about building and maintaing a respectful work place.
  • Training supervisors: Managers and supervisors will be offered training in how to deal with workplace-related threats and acts of violence. This training will focus on prevention, recognition and de-escalation of violence, will include suggestions for appropriate responses to threats and acts of violence, and will identify those resources which are available for use once a potential problem has been identified, or an incident has occurred. Assessment of training needs will be on-going and appropriate training or educational resources will be provided as needed.
  • Training employees: Employees will be offered training in threat awareness, and appropriate responses to aggressive, threatening and violent behaviors. Assessment of training needs will be on-going and appropriate training or educational resources will be provided as needed.
  • Providing employee counseling and assistance: The university will provide information on how to take advantage of the services offered by the Employee Assistance Program (EAP), which is primarily an assessment, short-term counseling and referral agency. While supervisors, union representatives, or family members may encourage employees to seek help from the EAP, the decision to use the services must be a voluntary one. Employees may also choose to seek assistance from private health services to deal with pressures, stress, emotional problems, or other personal issues which could, if ignored, lead to threats or acts of violence.
  • Informing about self-help resources: Information will be provided about other services that promote well-being, as well as options for the resolution of personal and work-related problems which may have a potential for escalating to a violent incident. Employees will be encouraged to utilize all available resources.

Weapons Regulations

St. Cloud State University prohibits the possession of any weapon on university leased, owned, or operated properties by any person.

The following exceptions apply:

  • Licensed peace and/or law enforcement officers in the jurisdiction of university properties may possess weapons to the extent they are legally permitted.
  • In the course of work application, faculty and staff may possess and use implements to complete course work or job tasks such as a knife longer than 3 inches for food preparation.
  • Weapons related to an academic use or special event/performance, such as a prop for a theatrical show or a history lesson on weapons from a particular time period, are permitted if approved in writing by the Director of Public Safety. An unloaded firearm or sheathed/shielded weapon may be transported directly between a parking area and the location authorized for its use.
  • Weapons related to an academic use or special event/performance may be displayed on university properties in a secure and safe case or cabinet. Written pre-approval from the Director of Public Safety is required whenever weapons are part of a display. An unloaded firearm or sheathed/shielded weapon may be transported directly between a parking area and the location authorized for its use.
  • Permit to Carry (In accordance with the Minnesota Citizens’ Personal Protection Act of 2003 and MN Stat. 624.714):
    • Lawful possession or carry of firearms is permitted in a parking area or parking facility.
    • Employees: Employees who are acting in the scope and course of their employment, even those holding a permit to carry, are prohibited from carrying firearms. Employees may securely stow firearms, for which they have a permit, in their vehicle in a university parking area. An employee may also use a personal vehicle in which a firearm is stored while acting in the scope and course of employment. Employees who are on university property outside the scope and course of their employment, are treated as visitors (see “Visitors” below).
    • Students: Students, even those holding a permit to carry, are prohibited from bringing firearms on university leased, owned, or operated properties. Students may securely stow firearms, for which they have a permit, in their vehicle in a university parking area.
    • Visitors: Visitors with a lawful permit to carry are permitted to do so on university leased, owned, or operated properties. Special provisions apply to areas of the university that are leased by outside parties (see “Private Lessees” below).
  • Private Lessees: a lessee or tenant of a university facility is one who has exclusive rights to possession and use of space in a facility or on land for a determined amount of time in exchange for payment of rent. This does not include short-term facility users such as those renting a sales kiosk for the day or renting a conference room for a 2-hour meeting. Rather, it refers to extended use tenants such as the banks and/or credit unions occupying space at Atwood Memorial Center. Since they have exclusive rights, they are permitted, within the law, to determine what restrictions on firearms apply to the premises leased (but not the building as a whole) and to post a prohibition as permitted by Minnesota law.

Other Information related to weapons

If an event is identified as high-risk by the Director of Public Safety or requires a heightened level of security for the safety of patrons and property, checking for weapons and contraband may be enforced. In these cases, licensed law enforcement officers will be present to assist and monitor.

Violations of this policy by students or employees are misconduct subject to discipline, up to and including expulsion or termination.

Weapons List

For purposes of this Policy and Procedure, the following items are considered weapons:

  • any weapon which, per applicable law, is illegal to possess;
  • any firearm, loaded or unloaded, assembled or disassembled. Firearms include pistols, revolvers, shotguns, rifles, carbines, machine guns, submachine guns, rocket launchers, pellet or "BB" guns, potato guns, compressed air guns, and similar items;
  • replicate firearms, as defined in Minn. Stat. 609.713;
  • swords, rapiers, foils, axes, hatchets, or other similarly bladed instruments;
  • any "switchblade" knife, “butterfly” knife, straight razor, or any other knife or similar instrument with a blade length of more than three inches;
  • "brass knuckles," "metal knuckles," and similar weapons;
  • bows, cross-bows and arrows;
  • explosives and explosive devices, including ammunition, fireworks, and incendiary devices;
  • "throwing stars," "nunchucks," clubs, saps, and any other item commonly used as, or primarily intended for use as, a weapon;
  • any object that has been modified to serve as, or has been employed as, a dangerous weapon.

Reporting and Responsibilities

St. Cloud State University encourages all persons on, in, and around university leased, owned, or operated properties to be alert for signs of potential violence. For the safety of all, employees and students must report all actual threats, acts of violence, and/or violations of the weapons regulations to St. Cloud Police (911) and all perceived safety concerns to Public Safety (8-3333).

Managers and supervisors have primary responsibility for ensuring a safe and professional work environment. Managers and supervisors are specifically empowered to take immediate action to resolve or stabilize violent situations in the workplace, and to protect people from harm. Supervisors will ensure that, when violations of this policy occur, appropriate incident response resources are notified immediately. Supervisors and managers will also ensure that appropriate disciplinary responses to internal workplace violence and aggression are made, in consultation with the Human Resources Office.

Employees and their managers and supervisors are directed to Minnesota State Board Procedure 1C.0.2 in responding to unprofessional or disrespectful behaviors that are non-violent in nature.

Pursuant to Minnesota Statute 15.86, this policy does not create any civil liability on the part of the State of Minnesota.


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Supporting Documents (Forms, Instructions)

Sep 9 2016 10:01AM

Related St. Cloud State University Policies

Supporting URLs


Disruptive Activity

Obstruction, disruption, or interference with classes, research, events, ceremonies, speakers, performances, meeting rooms, administrative functions, or other university activities.


Any individual employed by Minnesota State Colleges and Universities, its colleges and universities and the system office, including but not limited to all faculty, staff, administrators, teaching assistants, graduate assistants, residence directors and student employees.


All Persons or group of persons who:

  1. Are enrolled in one or more courses, either credit or non-credit, through a college or university; or
  2. Withdraw, transfer, or graduate after an alleged violation of the code of student conduct; or
  3. Are not officially enrolled for a particular term but who have a continuing relationship with the college or university; or
  4. Have been notified of their acceptance for admission or have initiated the process of application for admission or financial aid; or
  5. Are not college or university employees and are not enrolled in the institution but live in a college or university owned or controlled residence hall.


Responsible University Officer
   Ries, Tressa
   Vice President for Finance and Administration
   Ries, Tressa
   Vice President for Finance and Administration
   Besse, Linda
   Assistant Human Resources Director

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