St. Cloud State University Policies & Procedures

Chalking Link☍

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Current Status: Approved

Policy Type: All University

Effective Date: 10/15/2014

Last Updated: 09/17/2018

Applies To: Students, Faculty, Staff, Visitors

Responsible University Officer: Vice President for Student Life and Development

Policy Owner: Vice President for Student Life and Development

Policy Contact: Office of Facilities Management, Office of Atwood Memorial Center, Office of Student Life and Development

Rationale

St. Cloud State University recognizes Chalking as a creative and effective means of event promotion.  

Policy

Sidewalk chalk (chalking) is prohibited on university property except by a St. Cloud State University organization, department, or program (Sponsor) that has provided prior e-mail notice to the Office of Student Life and Development. 

Chalking is a temporary communication medium that can be used to promote University activities and events while fostering our commitment to a welcoming and diverse environment.  Chalking shall only be applied by a St. Cloud State University sponsor in accordance with the Chalking Procedure.

Chalking is exposed to the public, thus the university cannot assure that messages will remain as created or not be altered. St. Cloud State University reserves the right to remove any and all chalking on university property that is not compliant with the law, this policy and associated procedure, SCSU codes of conduct, or other university policies.  

Procedure

St. Cloud State University organizations, departments, or programs (Sponsor) that wishes to use chalk as a communication medium to promote University activities shall provide prior notice via e-mail to the Office of Student Life and Development at the following email address: studentlife@stcloudstate.edu. Notification should be made preferably 7 business days prior to the application of chalk to SCSU property. Sponsors shall provide the following information when making notification to the Office of Student Life and Development: 

  1. Sponsor (SCSU) Organization, Department, or Program 
  2. Contact Person Name 
  3. Contact person e-mail address 
  4. Contact person phone Number 
  5. Description of the Event 
  6. Date and time of the Event 
  7. Preferred/Requested Chalking location(s) 
 
By submitting notification to the Office of Student Life and Development sponsor acknowledges they understand SCSU’S Chalking Policy and Procedure and that violation of the policy/procedure may subject the sponsor to University conduct or disciplinary processes. 
 
The following procedures apply: 
  1. All chalking must pertain to the particular event or activity submitted via e-mail to the Office of Student Life and Development. 
  2. The chalked text must include the time, date, and place of the event and shall not be applied more than 7 days in advance of the event. 
  3. The chalked text or artwork must identify the sponsor either by recognized name, acronym, or symbol. 
  4. The chalked text or artwork must not be obscene, threatening, or slanderous.
  5. Chalking may only be applied using non-toxic, water-soluble sidewalk chalk. Paint, spray chalk, charcoal, or any other material that does not easily wash off is strictly prohibited. 
  6. Chalk cannot be applied to buildings, installed art, decorative walkways, signs, or other structures, and must be limited to main concrete sidewalk areas exposed to the weather. 
  7. Chalk cannot be applied within the canopy, overhang, or apron at covered entrances and must be at least 20 feet from any non-covered entrance. 
  8. Chalk shall not be applied over another posted event.

Keywords

Sidewalk chalk, water soluble sidewalk chalk, university properties, spray chalk, SCSU codes, SCSU property, disciplinary processes, decorative walkways, student life, artwork,

Related St. Cloud State University Policies

Supporting URLs

Websites, Related External Documents, Statutes

Definitions

Employee

Any individual employed by Minnesota State Colleges and Universities, its colleges and universities and the system office, including but not limited to all faculty, staff, administrators, teaching assistants, graduate assistants, residence directors and student employees.

Restriction

Any limitation on activity, by statute, regulation, contract or action of an official of St. Cloud State University

Student

All Persons or group of persons who:

  1. Are enrolled in one or more courses, either credit or non-credit, through a college or university; or
  2. Withdraw, transfer, or graduate after an alleged violation of the code of student conduct; or
  3. Are not officially enrolled for a particular term but who have a continuing relationship with the college or university; or
  4. Have been notified of their acceptance for admission or have initiated the process of application for admission or financial aid; or
  5. Are not college or university employees and are not enrolled in the institution but live in a college or university owned or controlled residence hall.

University Property

All land, buildings, facilities, parking lots and other property in the possession of, owned, rented, leased, maintained, or controlled by St. Cloud State University. The term Campus may be used interchangeably with University Property. 

Visitor

Any individual other than a student, employee, construction employee, contract employee, affiliate, emeriti, or vendor who is on University Property.

Contacts

Responsible University Officer
   Overland, Wanda I.
   Vice President for Student Life and Development
 
wioverland@stcloudstate.edu
320-308-3111
Owner
   Overland, Wanda I.
   Vice President for Student Life and Development
 
wioverland@stcloudstate.edu
320-308-3111
Contact
   Dobmeier, Melissa A.
   Office of Student Life and Development
 
madobmeier@stcloudstate.edu
320-308-3111
Contact
   Hedlund, Mark J.
   Office of Facilities Management
 
mjhedlund@stcloudstate.edu
320-308-4075
Contact
   Meyer, Michaela
   Office of Atwood Memorial Center
 
mmeyer@stcloudstate.edu
320-308-2906

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