Certain types of access require a key or electronic key card. Employees, enrolled students, and affiliated persons may be granted access to buildings by following the procedures found in the key and electronic key card policy (see related St. Cloud State University policies).
Requests for access or changes to building hours
Full access hours and limited access hours - Requests for permanent changes to full access hours and limited access hours shall be submitted to the director of emergency preparedness & transportation services. The request will then be reviewed by the division of finance and administration, to include human resources and facilities management.
Requests for temporary exceptions to full access hours and/or limited access hours shall be submitted to the director of emergency preparedness & transportation services. Special events, weekend classes or other such events that occur outside these hours may be allowed, provided they have been approved. The request will be reviewed by finance and administration, and if approved the public safety department will communicate in advance to facilities management (to ensure proper heating, cooling, ventilation and the appropriate schedule for locking/unlocking the facility).
Restricted access– Requests for restricted building access must be submitted on the key card access request & agreement or the key card contractor request & agreement (see supporting documents).
Students (both undergraduate and graduate) and volunteers cannot be in a building after hours unless they have been granted restricted access or are under the direct supervision of a faculty or staff member with restricted access who is actively monitoring the student’s work or activities.
Building closed access – Buildings are put in closed status for very specific reasons, often involving safety and security. Whenever possible, employees who know they will need access when buildings are closed (e.g. someone with oversight of a research lab), should work with their dean or supervisor to make arrangements with public safety in advance. Requests for access may be sent to public safety utilizing the key card access request form (see supporting documents). For emergency requests, please contact public safety directly at the Public Safety Communications Center at 320-308-3333.
Exceptions
Certain locations have business needs requiring that they regularly have varying access hours depending on work or events conducted or scheduled in the building. The Welcome Center, Minnesota Highway Safety and Research Center, Atwood Memorial Center, Halenbeck Hall, Herb Brooks National Hockey Center, and St. Cloud State at Plymouth are examples of buildings that will have variable hours of operation and will not have to consistently seek exceptions to building hours. Buildings with consistently varying hours of operation will have a building manager or designated employee who must make decisions concerning hours of operation and provide SCSU Public Safety and the director of facilities with their general hours and their 24/7 contact information. These buildings are subject to all other aspects of this policy and procedure.
Violations
Students in violation of this policy will be held accountable through the student code of conduct.
Employees in violation of this policy will be held accountable through the disciplinary practices found in employee contracts.