The Associate Dean of Students or a designee will convene a review panel to assess cases where concerns have been identified, except for Education Abroad Medical Concerns which are addressed below. This review panel will usually consist of, but is not limited to the following: A representative from Student Life and Development, Special Advisor to President, a representative from the Medical Clinic and Pharmacy, Counseling and Psychological Services, and Academic Affairs. The Center for International Studies, Student Accesability Services, Campus Involvement, the activity sponsor or coordinator, Public Safety, or other representatives may be appointed as applicable.
Criteria that may elicit a review by a committee include, but are not limited to:
- The student is not in good standing with the university.
- The student’s behavior as presented in police reports, Public Safety reports, Residence Life reports, etc. that indicate he/she may engage in behavior which poses a significant risk of causing harm to others.
- Information suggests that the student may be unable to understand the impact of, or manage his or her behavior.
- The student’s behavior shows a pattern of disruption and a significant risk of repeated behavior.
- The student is unable to engage in the required activities necessary to benefit from the activity and/or support or accommodations are lacking or not feasible during the activity.
- The student’s behaviors or past behaviors directly and substantially interfere with or threaten to interfere with the educational process or basic rights of others in the experience.
- Failure to resolve medical advice if needed. (See Education Abroad Medical Concerns section below)
After a concern has been identified, the activity sponsor/sponsoring department will contact their dean, director or supervisor (Lead) who will work with the Associate Dean of Students or designee (Associate Dean) to determine if the review panel should be activated. If a student’s conduct leads to review by a panel, the panel will examine all available information, consider the student and the proposed experience on the whole and make a recommendation to the Associate Dean. Together the Associate Dean and the Lead will make a decision about the student’s participation in the activity and the Lead or their designee shall notify the student. If the decision is not to permit the student to participate the student may have the decision reviewed by using the appeal process below.
Education Abroad Medical Concerns
Each Student accepted to an education abroad program will be provided two forms, the Health Information Collection Form (Self-Reported) and the Medical Consultation Form (see Supporting Documents). The student will need to take both forms to an appointment with a medical professional, (a medical doctor, nurse practitioner or physician assistant). The medical professional must discuss the student’s history and needs, make appropriate notations, sign and return the forms to the student. The student will submit both forms to Center for International Studies (CIS).
If no concerns are indicated or if the student is able to manage self-care, the medical consultation requirement process is complete.
When a medical professional indicates on the Medical Consultation Form additional discussion is needed, a CIS staff member will contact the student to offer an initial meeting regarding accommodation of disability, health and/or mental health care prior to travel.
If, after the initial meeting with the student, the CIS staff member concludes the needs can be accommodated, this will be confirmed with the student and conveyed to the trip leader and others (i.e. Student Accesability Services) as needed to clarify the plan for travel.
If, during the initial meeting with the student, the CIS staff member concludes more extensive changes, arrangements or accommodation may be required, a second meeting will be scheduled that may include CIS, trip leader, Special Advisor to the President, Director of Student Accesability Services (SAS), Vice President of Finance and Administration, a representative form the Medical Clinic and Pharmacy, a representative from Counseling and Psychological Services (CAPS), a representative of the Academic Dean, the Title IX Coordinator and/or others as appropriate. This cross-disciplinary group will review all the information available to date and identify any gaps in information for additional research. Once relevant information has been gathered, the group will engage in a holistic review and decide whether the student can be supported for participation in the study abroad program. If the decision is not to permit the student to participate the student may have the decision reviewed by using the appeal process below.
Appeals
The student may appeal, in writing, to the appropriate vice president with authority over the activity sponsor/sponsoring department within one week of the decision notification. Students should be aware of programmatic or application deadlines and adhere to those. Not following those deadlines could result in less than adequate time to review the case, coordinate accommodations, and meet financial deadlines and may ultimately result in the student not participating in the activity. For faculty led programs the appeal is to the Provost and for student organization and activities the appeal is to the Vice President for Student Life and Development. The appeal will be considered if:
- New or newly discovered information which is of a character which may substantially affect the decision.
- The student disagrees that the decision to limit participation was warranted and offers a plan for safe and successful participation to be considered by the Vice President.
Upon receipt of the written appeal, the appropriate vice president will convene a review panel to review the appeal materials. The vice president will consult with a panel of others as needed and determine the outcome. This panel may include an academic dean, the Vice President of Student Life and Development, the Associate Vice President for International Studies, the Vice President of Finance and Administration, the Director of Public Safety, representatives of the Medical Clinic and Pharmacy, Counseling and Psychological Services or their designees. The Provost shall notify the student of the appeal decision if the activity was part of a faculty led program and the Vice President for Student Life and Development shall notify the student of the appeal decision if the activity was for a student organization or non-faculty led program. The decision made by the appeal committee will be final.