St. Cloud State University Policies & Procedures

Standards of Scholarship - Undergraduate Link☍

Create PDF: Standards of Scholarship - Undergraduate

Current Status: Approved

Policy Type: Academic

Department/Division: Academic Affairs

Effective Date: 07/01/2013

Last Updated: 01/20/2016

Applies To: Students, Faculty, Staff

Responsible University Officer: Provost/Vice President for Academic Affairs

Policy Owner: Provost/Vice President for Academic Affairs

Policy Contact: Office of Records and Registration

Policy

St. Cloud State University expects all students to maintain an acceptable level of scholarship as defined in the academic standing procedures. Students not meeting the requirements for acceptable level of scholarship may be placed on academic probation, required to repeat courses, suspended or dismissed. Students will be recognized for outstanding academic achievement.

SCSU will establish requirements for normal credit load, maximum credit load, full and part time status for undergraduate students. Students may only receive credit once for the completion of a course unless otherwise stated in the course description.

Students are expected to become candidates for a bachelor’s degree and should make application for admission to a major program of study when completed credit equals or exceeds 15 semester credit hours. Limitations may be placed on the number of correspondence, extension, workshop or field trip credits that may be applied to major or minor programs of study

Procedure

Students should check thier University e-mail account  regularly to be aware of notices regarding academic standing or status.  A student with a credit completion rate below the minimim willl be ineligible for financial aid.

Determination of Academic Standing

Grade point average for good academic standing

An undergraduate student must have the following minimum cumulative GPA based on credits in courses, including developmental courses, attempted at SCSU. Cumulative credits in the various ranges include transfer credits accepted by SCSU:

0 – 44 credits: 1.75

45 or more credits: 2.00

A student defined as a post-baccalaureate student must maintain a GPA of 2.00 in courses completed following the conferring of the first bachelor's degree.

A student repeating a course in an effort to improve the grade will have the course credits count only once with the highest grade counting toward the GPA. The university may limit the number of times a student may repeat a course. (See Repeating Courses for Improvement of Grade)

Warning for Insufficient Grade Point Average

A student whose cumulative grade point average falls below the minimum at the completion of any semester or summer term will be placed on academic warning for the next semester or summer term of enrollment.

A student placed on academic warning is required to make an appointment at the Academic Advising Center to discuss academic progress. A student who does not meet with an advisor in the Center may lose the right to appeal any subsequent suspension. By careful planning for academic success, including retaking courses for improvement of grade, the student should be able to bring the cumulative GPA back to the minimum or above at the end of the academic warning semester or summer term. 

A student on academic warning may withdraw from classes, but withdrawn coursework will be calculated as attempted credits.

A student on academic warning may pre-register for the next semester or summer term, but the enrollment will be administratively cancelled if the student is suspended.

Suspension for Insufficient Grade Point Average

A student on academic warning who fails to raise the cumulative grade point average to the minimum during the semester or summer term will be suspended from the university through the next semester excluding summer session. Any pre-registrations for courses by the student will be cancelled. [Clarification: "Excluding summer session" means that summer term does not count as the next semester. Accordingly, a student suspended at the end of spring semester may not register for either the subsequent summer term or subsequent fall semester. A student suspended at the end of summer term may not register for the subsequent fall semester. A student suspended at the end of fall semester may not register for the subsequent spring semester.]

Upon notification of suspension, a student may submit by the date written in the notice a written appeal with supporting documentation to the appropriate designee in the Office of Undergraduate Education in CH 233.

A student who is placed on suspension is required to discuss academic plans with an advisor.

A second suspension or subsequent suspensions will be for one full academic year, which includes two semesters and summer.

Cumulative Percentage of Credits Completed

Students are subject to standards of satisfactory progress toward the completion of an academic program. An undergraduate student meets the standards by successfully completing a minimum of 66.67 percent (2/3) of all credits attempted at SCSU and credits accepted as transfer, including credits in developmental courses. A student defined as a post-baccalaureate student must maintain a completion rate of 66.67 percent in courses completed following the conferring of the first bachelor’s degree. Successful completion of credits means earning a passing grade (A+ through D- or S) in a course. Grades of F, FN, U, I, IP, W and Z in a course count as non-completed credits.

A student repeating courses will have the course credits count only once with the highest grade counting toward the GPA. However, each time a course is repeated, it is included in the computation of the student’s completion percentage.

  1. The highest grade earned will be the student's official grade for the course.
  2. No courses or grades will be removed from the transcript.
  3. The university may limit the number of times a student may repeat a course.

Academic Warning for Insufficient Percentage of Credits Completed

A student who does not maintain the minimum cumulative completion rate at the end of any semester or summer term will be placed on academic warning for the next semester or term of enrollment.

During the academic warning semester or term, the student is required to raise the cumulative completion rate to the minimum.

A student on academic warning may pre-register for the next semester or summer term, but the enrollment will be administratively cancelled if the student is suspended.

Suspension for Insufficient Percentage of Credits Completed

A student on academic warning who fails to raise the cumulative credit completion rate to the minimum during the academic warning semester or summer term will be suspended from the university through the next semester. A student who has been suspended may appeal for reinstatement.

Certificate of Scholastic Achievement – Dean’ s L ist

The University recognizes outstanding scholastic achievement by awarding certificates each term, with the exception of summer semester, to students who earn a grade point average of 3.75 or better.

A student must be a degree seeking enrolled student, and must complete at least nine credits of ABCDF-graded courses to be eligible for the award.

Credit Load

Credit load is the number of credits in which a student would generally enroll. Credit load is used to determine student status as a full-time or part-time student. An undergraduate student enrolled for 12 credits or more per semester is considered a full- time student for academic purposes.

  • The recommended normal load in a semester is 15-16 credits.
  • The maximum allowable load without special approval is 18 credits.
  • The recommended normal load during summer (the combined total for Intersession, Summer Session I, and Summer Session II) is 15 credits.
  • The recommended maximum load in any summer term is two courses.
  • The maximum load for the summer terms combined without special approval is 18 credits.
  • Load includes the total credits of all courses carried, including on-campus, off- campus, on-line, and any other college courses taken concurrently with those at St. Cloud State University.
  • Courses offered during summer have the same content compressed into a shorter time compared to courses offered during a regular semester.
  • A student who wishes to enroll for more than the established maximum must obtain approvals from his or her advisor and college dean.
    • Applications for overload are available in the Office of Records and Registration and on the Registrar’s web site.
    • An advisor would not normally approve an overload for a student with a cumulative GPA below 2.75.

Correspondence, Extension, Workshop or Field Trip Credit

Correspondence credits to be applied toward the baccalaureate degree routinely are accepted in transfer from institutions holding regional accreditation.

  • Credits from non-regionally accredited institutions will be evaluated for transfer, but additional documentation may be required.
  • No more than 6 credits in either workshop or field trips (tours) may be applied to a major, no more than 3 credits to a minor, and no more than 12 credits overall toward graduation.
  • These 12 credits cannot be earned exclusively in either workshop or field trips.  

Auditing of Classes

A student who wishes to attend the class sessions of a course but who does not wish to receive credit for it must register as an auditor.

  • The same registration procedure is followed and the same fees charged as for credit courses.
  • Auditors must attend class but the taking of quizzes and examinations is optional.
  • Auditors who fail to meet the attendance requirements may receive a mark of "U" (unsatisfactory) rather than a mark of "AU" (auditor).
  • Courses audited cannot be counted toward graduation requirements.
  • Courses audited are counted as part of the student load.
  • The audit option must be designated at the time of registration for the course.
  • To change a grading method in a course to audit after the 5th instructional day of the term, written permission from the College Dean must be obtained.

Application to Major Program of Study

Students who expect to become candidates for the bachelor's degree may, when their completed credits equal or exceed 15 semester hours earned at any college, make application for admission to a major program of study.

  • Each department will determine eligibility requirements, admission standards, and length of validity of application, with revalidation required after 7 years.
  • Students are encouraged to declare the major as early as possible.
  • Students who have completed 80 credits at St. Cloud State University and have not declared and/or been admitted to a major or a B.E.S. degree program will not be allowed to register for a subsequent term. Transfer students who completed 45 or more credits at another institution(s) before admission to SCSU, have completed 35 or more credits at SCSU, and have not declared and/or been admitted into a major or B.E.S. Degree program will not be allowed to register for a subsequent term. Exceptions may be made by the department housing the student's intended major.
  • To graduate after the valid application time, a student may be required to meet new major program requirements. Majors and minors are listed in the Colleges  section of the catalog, and in each department's program description.
  • Students interested in minors should contact the appropriate departments.

 

Contacts

Responsible University Officer
   Gregory, Daniel D.
   Provost/Vice President for Academic Affairs
 
ddgregory@stcloudstate.edu
320-308-3143
Owner
   Gregory, Daniel D.
   Provost/Vice President for Academic Affairs
 
ddgregory@stcloudstate.edu
320-308-3143
Contact
   Bayerl, Susan J.
   Office of Records and Registration
 
sjbayerl@stcloudstate.edu
320-308-4039

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