St. Cloud State University Policies & Procedures

Assessment Link☍

Create PDF: Assessment

Current Status: Approved

Policy Type: All University

Effective Date: 09/03/2015

Last Updated: 02/13/2017

Applies To: Students, Faculty, Staff

Responsible University Officer: Provost/Vice President for Academic Affairs

Policy Owner: Provost/Vice President for Academic Affairs

Policy Contact: Associate Vice President /Associate Provost for Strategy, Planning and Effectiveness

Rationale

St. Cloud State University is committed to assessment at all levels. Assessment data is used to understand, achieve, and improve student learning outcomes in support of SCSU’s commitment to continuous improvement.  Additionally, assessment activities at SCSU should meet criteria and core components defined by the Higher Learning Commission.

This policy articulates and establishes the expectations, structure and principles that will:   

  • Underpin the expectations for quality assessment at St. Cloud State University.
  • Support students’ development and progressive demonstration of the institutional outcomes in the Our Husky Compact.
  • Inform the development of curriculum, both academic and co-curricular, and program quality and development. 
  • Encourage faculty to use participation in assessment activities as part of the documentation of personal and professional growth.
  • Encompass program review and programmatic accreditation.

Policy

All academic programs, co-curricular activities and St. Cloud State University’s Our Husky Compact (institutional learning outcomes) will have an active and complete assessment plan on file with the Office of Strategy, Planning and Effectiveness.

A complete assessment plan contains the following components:

  1. Mission Statement
  2. Learning Outcomes
  3. Curriculum Map (defining which learning outcomes are taught in which courses)
  4. Timeline (defining which outcomes will be assessed at what time or during a particular cycle)

Annually, programs and units will submit an assessment report that will include assessment activity for the year, analysis of the data and information collected through the assessment process and actions and changes that occur as a result of assessment data. Annual assessment reporting will be made via SCSU’s official assessment management system. 

St. Cloud State University’s Assessment policy applies to all coursework in programs offered at the university, assessment tasks at unit and program or course level, as well as, those administering and overseeing said assessment tasks.

Procedure

Structure and Responsible Parties:

The efforts of St Cloud State University to improve academic programs, student learning outcomes and student services include periodic measurement of student intellectual abilities, personal growth, and perceptions related to the SCSU experience.

Students:

All students are expected to participate in assessment program activities.

Assessments may include, but are not limited to:

  • examinations in general education
  • test of intellectual skills specific to major/minor fields of study
  • opinion surveys regarding specific services and/or the total university experience

The information obtained is used to improve the quality and outcomes of current and future students teaching and learning experience. 

Faculty/Staff/Administrators:

Leadership, oversight and coordination of assessment is managed through the SCSU Assessment Steering Committee, which meets regularly during the school year. It is a university-wide committee that makes recommendations to the Provost and Vice President for Academic Affairs for evaluating and improving student learning across the University through designing, implementing and monitoring a comprehensive assessment program at St. Cloud State University. Its responsibilities are to:   

  • Oversee the gathering, analyzing and reporting of data related to program and institutional outcomes;  Facilitate and monitor assessment programs of the Liberal Education Program, undergraduate, graduate  and co-curricular programs; 
  • Provide and promote professional development opportunities related to assessment techniques and best practices; 
  • Implement technology to coordinate, track and report on assessment; 
  • Document and report on assessment activities and learning outcomes achievement as required by the Higher Learning Commission, accrediting agencies and Minnesota State Colleges & Universities Board of Trustees.     

Committee Membership consists of:   

  • Co-chairs (2)
    • One administrative co-chair (AVP, Strategy, Planning & Effectiveness)
    • One faculty co-chair: University Assessment Director (Faculty Fellow for Assessment)     
  • Faculty membership: One Faculty Association-elected member from each college and school (total: 10) 
  • College or School Assessment Coordinators (if different from above, e.g., professional staff) 
  • Learning Resources Assessment Coordinator 
  • Student representative: selected by Student Government 
  • Center for Excellence in Teaching and Learning Director 
  • Undergraduate Education Associate Vice President or appointed representative 
  • Graduate Studies Assessment Director/Grad Studies Dean or appointed representative 
  • Center for Continuing Studies Dean or appointed representative 
  • Student Life and Development Assessment Director or representative  

University-level responsibility for implementing and reporting SCSU’s Assessment Policy and staffing the Assessment Steering Committee resides within the Office of Strategy, Planning & Effectiveness. The college, school and unit assessment committee structures are based upon the needs of their relative accrediting bodies and assessment reporting. Each unit makes public their structure on their website.

Assessment Timeline:

All dates will repeat annually.  For specific dates for current academic year contact Assessment Office

Action

Timeframe

Annual assessment day activities.

October

All Academic and Co-curricular activities will have clearly stated Student Learning Outcomes.

End of Fall Semester

All program outcomes will be articulated upward to the School/College or Unit outcomes (as appropriate) and to SCSU's Institutional Learning Outcomes (Our Husky Compact).

April

All programs will have a complete Assessment Plan with details regarding when and how SLOs will be assessed. This information will be entered into TK20.

May     

Annual Assessment Reports submitted through Tk20. Reports will include assessment activity for the year, analysis of the data and information collected through the assessment process and actions and changes that occur as a result of assessment data. Report also should include action items that require budget support.

End of June

Keywords

Assessment plan, assessment steering committee, higher learning commission, assessment activities, learning resource assessment, annual assessment, school assessment coordinators, intellectual abilities

Supporting URLs

Websites, Related External Documents, Statutes

Definitions

Employee/Faculty/Staff

Any person who is listed in the campus payroll system, regardless of the percentage of time associated with the person’s employment, including a staff retiree who has been recalled for University employment and other individuals to whom the University is contractually obligated to provide access to University property equivalent to that allowed to University employees.

Student

All Persons who:

  1. Are enrolled in one or more courses, either credit or noncredit, through the University;
  2. Withdraw, transfer, or graduate, after an alleged violation of the Student Code of Conduct;
  3. Are not officially enrolled for a particular term but who have a continuing relationship with the University;
  4. Have been notified of their acceptance for admission or have initiated the process of application for admission or financial aid; or
  5. Live in a University residence hall or Coborn Plaza Apartments although not enrolled in the University.

Contacts

Responsible University Officer
   Gregory, Daniel D.
   Provost/Vice President for Academic Affairs
 
ddgregory@stcloudstate.edu
320-308-3143
Owner
   Gregory, Daniel D.
   Provost/Vice President for Academic Affairs
 
ddgregory@stcloudstate.edu
320-308-3143
Contact
   Foss, Lisa H.
   Associate Vice President /Associate Provost for Strategy, Planning and Effe
 
lhfoss@stcloudstate.edu
320-308-4028

To make a comment or suggest changes to this policy:

St. Cloud State University Users: Login
Non-St. Cloud State Users: Email comments to policy@stcloudstate.edu