St. Cloud State University Policies & Procedures

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Current Status: Approved

Policy Type: All University

Department/Division: Division of Student Affairs

Effective Date: 10/15/2014

Last Updated: 04/02/2024

Applies To: Students, Faculty, Staff, Visitors

Responsible University Officer: Vice President for Strategic Enrollment Management

Policy Owner: Vice President for Strategic Enrollment Management

Policy Contact: Office of the Division of Student Affairs

Rationale

St. Cloud State University recognizes chalking as a creative and effective means of event promotion.  

Policy

Sidewalk chalk (chalking) is prohibited on university property except by a St. Cloud State University organization, department, or program (sponsor) that has filled out the online chalking request form in HuskiesConnect

Chalking is a temporary communication medium that can be used to promote University activities and events while fostering our commitment to a welcoming and diverse environment. Chalking shall only be applied by a St. Cloud State University sponsor in accordance with the chalking procedure.

Chalking is exposed to the public, thus the university cannot assure that messages will remain as created or not be altered. St. Cloud State University reserves the right to remove any and all chalking on university property that is not compliant with the law, this policy and associated procedure, SCSU codes of conduct, or other university policies.  

Procedure

St. Cloud State University organizations, departments, or programs (sponsor) that wish to use chalk as a communication medium to promote university activities shall provide prior notice via the online chalking request form in HuskiesConnect. Notification should be made preferably 7 business days prior to the application of chalk to SCSU property. Sponsors shall provide the following information when making notification to the Division of Student Affairs: 

  1. Sponsoring (SCSU) organization, department, or program 
  2. Contact person name 
  3. Contact person e-mail address 
  4. Contact person phone number 
  5. Description of the event 
  6. Date and time of the event 
  7. Preferred/requested chalking location(s) 
 
By submitting notification to the Division of Student Affairs, the sponsor acknowledges they understand SCSU’S Chalking Policy and Procedure and that violation of the policy/procedure may subject the sponsor to University conduct or disciplinary processes. 
 
The following procedures apply: 
  1. All chalking must pertain to the particular event or activity submitted via the online chalking request form in HuskiesConnect.. 
  2. The chalked text must include the time, date, and place of the event and shall not be applied more than 7 days in advance of the event. 
  3. The chalked text or artwork must identify the sponsor either by recognized name, acronym, or symbol. 
  4. The chalked text or artwork must not be obscene, threatening, or slanderous.
  5. Chalking may only be applied using non-toxic, water-soluble sidewalk chalk. Paint, spray chalk, charcoal, or any other material that does not easily wash off is strictly prohibited. 
  6. Chalk cannot be applied to buildings, installed art, decorative walkways, signs, or other structures, and must be limited to main concrete sidewalk areas exposed to the weather. 
  7. Chalk cannot be applied within the canopy, overhang, or apron at covered entrances and must be at least 20 feet from any non-covered entrance. 
  8. Chalk shall not be applied over another posted event.

Keywords

Sidewalk chalk, water soluble sidewalk chalk, university properties, spray chalk, SCSU codes, SCSU property, disciplinary processes, decorative walkways, student life, artwork,

Related St. Cloud State University Policies

Use of Outdoor Space

Supporting URLs

Websites, Related External Documents, Statutes

Definitions

Employee

Any individual employed by Minnesota State Colleges and Universities, its colleges and universities and the system office, including but not limited to all faculty, staff, administrators, teaching assistants, graduate assistants, residence directors and student employees.

Restriction

 Any limitation on activity, by statute, regulation, contract or action of an official of St. Cloud State University

Student

All Persons or group of persons who:

  1. Are enrolled in one or more courses, either credit or non-credit, through a college or university; or
  2. Withdraw, transfer, or graduate after an alleged violation of the code of student conduct; or
  3. Are not officially enrolled for a particular term but who have a continuing relationship with the college or university; or
  4. Have been notified of their acceptance for admission or have initiated the process of application for admission or financial aid; or
  5. Are not college or university employees and are not enrolled in the institution but live in a college or university owned or controlled residence hall.

Active Student:

   Criteria 1: 

  1. A degree-seeking student who has completed the enrollment process and has been admitted into the University, an undergraduate major or a graduate program of study; or
  2. A degree-seeking student who has completed the enrollment process and has not yet been admitted into the University, and undergraduate major or a graduate program of study; or
  3. A student seeking a graduate certificate

  Criteria 2:

 

         The student must have registered into and successfully completed at least one credit in a semester in the previous two years. 

 

A student who fulfills Criteria 1, will cease to be an active student at the University if they do not register for and successfully complete at least one credit in a semester within two years, will be administratively removed from the University and be categorized as inactive.

 

The credits that the student accumulates as an active student will not expire upon becoming an inactive student, unless the student has been admitted to a graduate program, refer to the Graduate Student Handbook for the program completion timeframe guidelines.

 

Graduate Studies at SCSU has procedures for an admitted student to request a leave or absence, please see the Graduate Student Handbook for information on that process.

 

An inactive student intending to return to the University will not have to reapply for admission to the University, but will need to reapply for admission into a current program of study. 

University Property

All land, buildings, facilities, parking lots and other property in the possession of, owned, rented, leased, maintained, or controlled by St. Cloud State University. The term Campus may be used interchangeably with University Property. 

Visitor

Any individual other than a student, employee, construction employee, contract employee, affiliate, emeriti, or vendor who is on University Property.

Contacts

Responsible University Officer
   Woods, Jason L.
   Vice President for Strategic Enrollment Management 		 
jlwoods@stcloudstate.edu
320-308-5455
Owner
   Woods, Jason L.
   Vice President for Strategic Enrollment Management 		 
jlwoods@stcloudstate.edu
320-308-5455
Contact
   Benson, Darla A.
    		 
dbenson@StCloudState.edu
320-308-3166
Contact
   Dobmeier, Melissa A.
   Office of the Division of Student Affairs 		 
madobmeier@stcloudstate.edu
320-308-4247

To make a comment or suggest changes to this policy:

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Non-St. Cloud State Users: Email comments to policy@stcloudstate.edu